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sahanInformation Technology
Solution 08 of 15

Pharmacy Management System

Dispensing, batch and expiry control for pharmacies and drug stores. A pharmacy system for retail pharmacies, hospital pharmacies and wholesalers: fast prescription dispensing, batch and expiry tracking, purchase orders, supplier credit and regulatory-ready reports — across one branch or many.

Pharmacy Management System: Pharmacy dashboard (sample screen with illustrative data)
Pharmacy Management System: Pharmacy dashboard (sample screen with illustrative data)
Pharmacy dashboard · Sales, margins, stock alerts and expiry risk.

Sample screen with illustrative data

first-expiry-first-out dispensing
FEFO
low stock, expiry and drug interaction
Alerts
stock transfer and central reports
Branches
Built for
  • Retail pharmacies and drug stores
  • Hospital and clinic pharmacies
  • Pharmaceutical wholesalers
  • Pharmacy chains with several branches
Pharmacy Management · Modules

12 modules, one integrated system

Each module feels familiar, shares data and is supported by the same team.

  1. 01

    Dispensing POS

    Fast sales from prescriptions or over the counter.

    Shares data with 11 more modules

  2. 02

    Drug catalogue

    Generic, brand, strength, form and unit of measure.

  3. Batch & expiry

    Every unit tracked by batch with FEFO picking.

  4. Prescriptions

    e-Prescriptions from the HMS or scanned paper.

  5. Purchasing

    Purchase orders, goods receipt and supplier invoices.

  6. Supplier credit

    Payables, due dates and supplier statements.

  7. Stock control

    Min/max levels, reorder alerts and stock counts.

  8. Branch transfers

    Move stock between branches with approval.

  9. Insurance & credit

    Credit customers, companies and insurers.

  10. Controlled drugs

    Separate register for narcotic and psychotropic items.

  11. Returns & wastage

    Expired and damaged stock written off with reason.

  12. Reports

    Sales, margin, fast/slow movers and expiry risk.

Pharmacy Management · Sample screens

Inside Pharmacy Management

Sample screens with illustrative data, with the key details called out.

Pharmacy Management System: Pharmacy dashboard (sample screen with illustrative data)
Pharmacy Management System: Pharmacy dashboard (sample screen with illustrative data)

Sample screen with illustrative data

Screen 01 / 02

Pharmacy dashboard

Sales, margins, stock alerts and expiry risk.

  1. 1Expiry risk valued in Birr
  2. 2Reorder alerts before stock-outs
  3. 3Margin tracked next to sales
Pharmacy Management System: Dispensing POS (sample screen with illustrative data)
Pharmacy Management System: Dispensing POS (sample screen with illustrative data)

Sample screen with illustrative data

Screen 02 / 02

Dispensing POS

Prescription lines picked by batch, first-expiry-first-out.

  1. 1e-Prescription pulled from the HMS
  2. 2Batch and expiry shown on every line
  3. 3Insurance and CBHI co-pay split
  4. 4Cash, mobile money or credit
  5. 5Dosage label printed at the counter
Pharmacy Management · How it works

From first request to final report

  1. 01

    Purchase

    PO raised from reorder suggestions

  2. 02

    Receive

    Batches and expiry dates captured

  3. 03

    Dispense

    FEFO picking at the counter

  4. 04

    Monitor

    Expiry and low-stock alerts

  5. 05

    Report

    Sales, margin and regulatory reports

Results for our clients

Result 01

Less expired stock written off

Result 02

Fewer stock-outs of essential drugs

Result 03

Safer dispensing

Built on one platform

Every Sahan system is built on one platform

So each new module you add feels familiar, shares data and is supported by the same team.

How the platform fits together
  • Multilingual

    Somali, Amharic, English and Arabic, including right-to-left.

  • Role-based security

    Granular permissions, two-factor login, full audit logs.

  • Web + mobile

    Responsive web plus Flutter apps for Android and iOS.

  • Offline-ready

    Field apps keep working without a connection.

  • Payments & SMS

    Mobile money, bank and SMS notifications built in.

  • Dashboards

    Real-time KPIs and exportable reports everywhere.