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sahanInformation Technology
Solution 10 of 15

School Management System

Admissions to report cards — for schools, parents and education offices. A school ERP for kindergartens, primary and secondary schools and colleges: admissions, student records, attendance, timetables, exams and report cards, fees, transport and a parent app — with consolidated reports for education bureaus.

School Management System: School overview (sample screen with illustrative data)
School Management System: School overview (sample screen with illustrative data)
School overview · Enrolment, attendance, results and fees for the head teacher.

Sample screen with illustrative data

attendance, results and fees
Parent app
generated in minutes, not weeks
Report cards
collected by mobile money
Fees
Built for
  • Private and public schools
  • School networks and colleges
  • Parents and students
  • City and regional education offices
School Management · Modules

12 modules, one integrated system

Each module feels familiar, shares data and is supported by the same team.

  1. 01

    Admissions

    Online applications, entrance tests and enrolment.

    Shares data with 11 more modules

  2. 02

    Student records

    Profile, guardians, medical notes and documents.

  3. Attendance

    Daily and per-period attendance with SMS to parents.

  4. Timetable

    Class and teacher timetables with clash detection.

  5. Exams & grading

    Assessments, weights, grade books and ranking.

  6. Report cards

    Printable and digital report cards per term.

  7. Fees & invoicing

    Fee structures, discounts, invoices and receipts.

  8. Parent portal & app

    Attendance, results, fees and announcements.

  9. Teachers & HR

    Staff records, workload, leave and payroll.

  10. Library

    Catalogue, lending and overdue tracking.

  11. Transport

    Bus routes, stops and student pick-up lists.

  12. Education office

    Enrolment, results and staffing statistics.

School Management · Sample screens

Inside School Management

Sample screens with illustrative data, with the key details called out.

School Management System: School overview (sample screen with illustrative data)
School Management System: School overview (sample screen with illustrative data)

Sample screen with illustrative data

Screen 01 / 02

School overview

Enrolment, attendance, results and fees for the head teacher.

  1. 1Absent students’ parents notified by SMS
  2. 2Fee collection tracked per term
  3. 3Results compared with last year by grade
School Management System: Timetable builder (sample screen with illustrative data)
School Management System: Timetable builder (sample screen with illustrative data)

Sample screen with illustrative data

Screen 02 / 02

Timetable builder

Clash-free class and teacher timetables with workload balance.

  1. 1Auto-generate timetables with constraints
  2. 2Teacher workload and room allocation
  3. 3Parents see the timetable in the app
  4. 4Substitution when a teacher is absent
  5. 5Print or share per class or teacher
School Management · How it works

From first request to final report

  1. 01

    Admit

    Online application and enrolment

  2. 02

    Teach

    Timetable, attendance and lesson plans

  3. 03

    Assess

    Marks entered, grades computed

  4. 04

    Report

    Report cards to parents’ phones

  5. 05

    Collect

    Fees paid by mobile money

Results for our clients

Result 01

More time for teaching, less paperwork

Result 02

Engaged, informed parents

Result 03

Predictable fee income

Built on one platform

Every Sahan system is built on one platform

So each new module you add feels familiar, shares data and is supported by the same team.

How the platform fits together
  • Multilingual

    Somali, Amharic, English and Arabic, including right-to-left.

  • Role-based security

    Granular permissions, two-factor login, full audit logs.

  • Web + mobile

    Responsive web plus Flutter apps for Android and iOS.

  • Offline-ready

    Field apps keep working without a connection.

  • Payments & SMS

    Mobile money, bank and SMS notifications built in.

  • Dashboards

    Real-time KPIs and exportable reports everywhere.